Bookkeeper | WFH

Job Description / Job ID (H008)

Join our growing team as a Bookkeeper, where you’ll take ownership of financial operations across accounts payable, accounts receivable, and billing. This role ensures accurate financial tracking, timely reporting, and seamless coordination with internal teams and external partners. You’ll be at the intersection of finance and logistics — making sure payments, invoices, and billing processes are precise and efficient.

Key Responsibilities

Accounts Receivable

• Issue and manage timely, accurate billing based on shipment documentation and logistics agreements. 
• Maintain AR aging reports and follow up on overdue invoices with a professional, solution-oriented approach. 
• Investigate and reconcile short payments and discrepancies prior to client outreach. 
• Balance customer accounts and support month-end AR closing and reporting. 

Accounts Payable

• Process and code vendor invoices accurately (e.g., fuel charges, GL entries) and ensure proper approvals. 
• Reconcile vendor statements, resolve discrepancies, and maintain audit-ready documentation. 
• Manage timely vendor payments and assist with month-end AP closing activities. 

Billing

• Prepare and manage billing across trucking and warehousing divisions. 
• Investigate and resolve billing discrepancies raised by clients or internal teams. 
• Ensure billing aligns with logistics systems, contracts, and operational requirements. 

Financial Administration & Process Improvement

• Assist with AR/AP reconciliations and month-end closing processes. 
• Generate financial reports (e.g., aging summaries, cash flow analyses) to support leadership decisions. 
• Recommend improvements to billing, AR, and AP workflows for greater accuracy and efficiency. 

Collaboration & Communication

• Partner with operations, customer service, and vendors to align invoicing and payment processes. 
• Communicate clearly across U.S. and PH time zones (via Slack, email, or calls). 
• Maintain organized documentation and contribute to continuous improvement initiatives. 

Qualifications and Requirements

• 3+ years of combined experience in Accounts Payable, Accounts Receivable, and Billing. 
• Strong understanding of bookkeeping fundamentals and financial reconciliation. 
• Advanced proficiency in Excel and comfort with accounting/ERP or logistics-related systems. 
• Clear, concise communication in English (written and verbal). 
• High attention to detail and strong organizational skills. 
• Ability to work independently in a remote environment with cross-time-zone collaboration.